Sharing your whiteboard

To share your whiteboard, click the Share button in the top toolbar to open the Sharing and Access modal.

In the Share URL to invite others section, you’ll find a Share URL field. This link can be used to invite others to your whiteboard.

1. Click the Copy button next to the URL to copy it to your clipboard.
2. Share the link via email, messaging apps, or any other method you prefer.

If the default permissions are set to No access, the link and QR options are disabled and a notice reminds you that only invited collaborators can join.

If you'd prefer, you can share your whiteboard by generating a QR code while link sharing is enabled:

1. Click the Share with QR button.
2. A QR code will appear on the screen, which others can scan with their mobile devices to join your whiteboard instantly.

Control what others can do on your whiteboard by setting default permissions in the Default permissions section:

• Can edit: Allows others to make changes to the whiteboard.
• Can view: Allows others to view the whiteboard without editing it.
• No access: Prevents others from accessing the whiteboard without an invitation.

Selecting No access turns off the share link and QR button for everyone except invited collaborators.

When you need accountability, toggle Guest access off in the Sharing modal to require participants to sign in before joining. This ensures every message and change is tied to a registered account.

These permissions apply to any new user who joins the board. Use the participant list to override access for specific people.

Collaboration controls help you decide who can delete existing content:

• Everyone can delete any object: Participants can remove any object on the board.
• Only creators can delete their objects: Participants can delete only the objects they created, while the board owner can still delete everything.

Restricting deletions to object creators is part of paid plans. When it's unavailable, the modal displays a reminder to upgrade.

The collaboration section also includes a Chat enabled toggle. Turn it off to hide the chat input for collaborators while keeping it available for the board owner. You can switch it back on at any time.

The sharing modal also shows a list of users who are currently on the whiteboard or have accessed it before. You can see their names, avatars, and roles.

• Each participant has an access menu where you can select Default, Can edit, Can view, or No access. Keeping someone on Default means they always follow the current default permissions.
• The Owner (you) keeps full control and can delete any object even if collaboration controls are restricted.
• Click the X at the top right corner of a participant card to remove them. If they open the board again and meet the access requirements, they'll regain the default permissions and be added back to the list.