Collaboration minutes give your workspace a shared weekly allowance for live editing on boards you own. Use this guide to see what the allowance covers, how to keep track of it, and what to do when it runs out.
Collaboration Time Explained
What collaboration time covers
Each workspace plan includes a weekly bucket of collaboration minutes. The counter moves whenever you host other editors on boards you own.
View-only guests do not use minutes, and boards owned by someone else use that owner's minutes instead.
If you're working alone on your board, the counter stays still.
Where to check your minutes
Open the Dashboard home to find the Plan usage card. It tracks boards, storage, and collaboration minutes side by side so you see how your limits move together.
The Collaboration entry shows how many hours you have used out of the weekly total, and the progress bar highlights when you are approaching the limit.
Hover over the entry to see the exact reset date and time.
Review recent collaboration sessions
The Collaborations section on the dashboard highlights your recent activity.
Each entry shows how many people joined, how long the session ran, and when activity last happened, with a quick link to jump back into the board.
The list refreshes every few moments, so give it a bit of time after a big session.
How minutes are spent
Minutes count while you and your collaborators are active on one of your boards. That includes scrolling, zooming, writing, or watching in real time.
When everyone goes idle, the counter pauses. The timer follows real-world minutes, so two or ten people working together still use the same amount.
If you switch to a board owned by another teammate, their workspace starts counting the minutes instead.
Weekly reset schedule
Collaboration usage resets every Monday at 00:00 (UTC).
Once the reset happens, collaborators regain edit access automatically, and the counter starts tracking the new week’s activity.
What happens at the limit
When the allowance is exhausted, collaborators see the board in view-only mode and a message explaining that the workspace has used all collaboration minutes for the week. They view the last saved state of the board and stop receiving real-time updates until the allowance resets. Board owners can keep editing, and anyone can still open the board to review its contents.
Ways to keep working
- Wait for the Monday reset to restore the weekly allowance.
- Upgrade to a plan with a higher collaboration limit for immediate additional minutes.
Common questions
Can we share a single account to collaborate?
No. Everyone should sign in with their own iDroo account, even when they share a subscription. Sharing logins breaks the Terms of Service and still counts the active time against the same pool of minutes.
Do guests and students use the same minutes?
Yes. Anyone with edit access on a board you own draws from the same weekly pool, whether they are teammates or invited guests.
Will upgrading mid-week help?
Upgrading increases the collaboration allowance immediately. Your existing usage stays the same, but the higher limit gives collaborators room to resume editing right away.
What if someone leaves a board open in another tab?
Minutes pause once the participant is idle. If the tab stays open but no board activity happens, the session stops spending the allowance until they become active again.